Living Ministries Virtual Power Group Meeting January 10, 2012 via Facebook Messaging
To: All Interested Parties
Date: January 10, 2012
Place: Virtual Offices (Facebook Messages)
Attendance: Amanda Wilson, Angela Fowler, Arleen Hubble, Betty A. Erickson, Bryan Calhoun, Calvin Dowd, Carri Coon Urquhart, Christal Hood, Christine Randall, Chuck Davani Hendrickson, Dawn Gregg, Debra Lawson-Bean, Diana Loback, Didi Biell Wisdom, Dusty Sparks, Elizabeth Evans, Hal Palmer, Heidi Jordan, Jai Farris, Jamie Holloway, Jeff Hamilton, Joanne Clemenson, John Coleman, John Hanna, Jon Randall, Karen Gidderon, Karinsa Holmes Viramontes, Laura Ouellette Tack, LaVona Anderson, Linda Hartman Haarstad, Lonnie Knowles, Michael Salinas, Patrick Palmer, Sadie Young, Sarah Lindenthal, Sarah Maloy, Shannon RJ Wallace, Summer D Clemenson, Teresa Calhoun, Tom J. Stebbins & Tyanne Colvin (Please Contact Us if you would like to be added to this closed group)
New Business: Vote to change Bylaws
At 1:02 am on January 10, 2012 Summer D. Clemenson opened the virtual meeting by posting:
We went over our current bylaws at the meeting and decided changes were necessary. Our current bylaws can be read at https://www.livingministries.org/about/bylaws/. I have created a page you can only get to if I give you the address with what Karen and I think are better bylaws…please read and let me know if you agree or if you see changes that should be made…the possible new bylaws are at https://www.livingministries.org/new-bylaws/ We need a 2/3 vote to make changes to the bylaws which means that 5 committee members must agree…
On January 12, 2012 at 1:50 am John Coleman updated:
III. Officers
3. … The Treasurer shall keep record of the organization’s budget and prepare financial reports as needed. They shall submit these documents to be included in the Agenda for Board Meetings and made available the the Closed Living Ministries Group on Facebook to the Executive Director or President if the Executive Director position is not filled.
*** I believe that this should be worded — The Treasurer shall keep record of the organization’s budget and prepare financial reports as needed. They shall submit these documents to be included in the Agenda for Board Meetings and made available to (perhaps a simple mistype) the Closed Living Ministries Group on Facebook to (perhaps different wordage here — sounds as if another place the notes would reside at instead of given direction to where they should be given) the Executive Director or President if the Executive Director position is not filled.
VII. Conflict of Interest
1. Any member of the board who has a financial, personal, or official interest in, or conflict (or appearance of a conflict) with any matter pending before the Board, of such nature that it prevents or may prevent that member from acting on the matter in an impartial manner, will offer to the Board reasons why the Board should consider excluding them from the pending matter. A Two-Thirds vote of Board Members present at the meeting will decide whether said Board Member should be excluded from voting on the pending matter.
*** Would this indicate that a board member would need to have the boards approval for withdrawing from a subject that may or may not be a conflict of interest. I know there are items which I have refrained from interjecting due to a reason that I could not necesarily pin point and would not be able to explain. This situation would certainly rare but unless this has been changed for a specific reason, (very well could have been since I was unable to attend the last meeting) I think it might be a little over exhaustive.
On January 12, 2012 at 9:04 am Summer D. Clemenson updated:
Thank you John Coleman! I have adjusted that description of the Treasurer to be more clear and you may see these changes have been made on the New Bylaws page.
The Conflict of Interest section pertains to times where someone may have used their influence in other Boards to change the course of our Board…The fact that I am on the Advisory Board for Salvation Army may have been seen that I was using our Board to benefit them (infact that is exactly what happened but at the time our much smaller Board agreed unanimously). I had never considered that we would need to vote on this but our visitor Hal Palmer suggested it and I respect his opinion on the matter and as we grow it may in fact need to change how we do things. All that clause is stating is that if we are doing a fundraiser for an organization where you sit on the Board, that you let us know. Then our Board will decide whether you get to vote on the committee for that event…which will probably not even be an issue since the purpose and vision of LM includes: is to unify the community to restore relationships & administer hope to the homeless & those in the gap. We will succeed by helping those who do not have a building they call home to realize their value & enable them to reach their personal growth goals, lift up those that are struggling to remain in their homes, & stand beside community helpers. We will do this by dropping our egos & doing what we can to create a clearing house of all resources in our community & work toward completion of specific projects with other organizations as we feel led to be part of.
On January 22, 2012 at 1:18 pm Summer D. Clemenson updated:
After a little thought I think that we can wait to vote in new bylaws until our next meeting. Before than you may follow the links above to read the current bylaws and new ones. I will print out both and bring to the meeting for us to go over together and vote at that time. Thanks!
I am closing this meeting now and we will revisit at our next meeting.
